For most Indian schools following an April-to-March session, admission activity begins as early as October and continues until June. Without a plan, the office ends up rushing in February and March. The calendar below helps you spread the work and stay in control. Adjust the months if your session starts at a different time.
September to October: Prepare
- Review last year's admission numbers by class and source
- Decide seat capacity for every class and section
- Finalise the fee structure for the next session, including admission fee, tuition and transport
- Update your website: admission page, fee information, photos and FAQs
- Prepare or update the online application form and document checklist
November: Announce
- Announce admissions on your website, social media and school notice boards
- Inform existing parents about sibling admissions and any sibling concession
- Start capturing enquiries in one central list with source and follow-up date
- Train front office staff on how to answer common questions
December: Open houses and campus visits
- Organise open-house days on weekends so working parents can attend
- Prepare a short campus tour route and a standard presentation
- Collect feedback from visiting parents
- Follow up every visit within 48 hours
January: Applications and interactions
- Push parents who visited to complete their applications
- Verify uploaded documents and request missing ones
- Schedule interactions or entrance tests, if your school conducts them
- Keep the seat table updated daily
February: Offers and confirmations
- Send offers with clear fee amounts and confirmation deadlines
- Enable online payment of the admission fee
- Move confirmed students into the student register automatically
- Offer seats from the waitlist when confirmations lapse
March: Onboarding preparation
- Allocate sections and roll numbers
- Create parent logins for the school app
- Share the academic calendar, book list, uniform details and transport routes
- Assign transport stops for students who need the school bus
April: First weeks of school
- Run an orientation for new parents
- Send a welcome message and explain how attendance, fee and notice alerts will work
- Check in with new students' class teachers after two weeks
May to June: Mid-session admissions and review
- Handle late admissions and transfers using the same process
- Review the whole season: enquiries, visits, applications and confirmed admissions by source
- Note what worked and what did not, and update next year's plan
Tips to make the calendar work
- Assign an owner for each month's tasks, not just "the office"
- Use one system for enquiries, applications, fees and student records, so data does not have to be copied
- Review numbers weekly during peak months
- Keep parents informed at every stage; silence makes parents look at other schools
A planned admission season is calmer for staff and gives parents a professional experience from the very first contact.
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